ADMINISTRATIVE ASSISTANT (Full Time, NYC)

Project Overview

ADMINISTRATIVE ASSISTANT

*Please reach out to mfriedman2@tulane.edu before applying*

Spectra Audio Design Group is a 50-year premier New York City based Custom Audiovisual Design and Installation Company. We are among the TOP 50 AV Integration companies in the US. We have an opening for a talented, EXPERIENCED Administrative Assistant to work closely with our accounting department and company executives. Candidates MUST possess exceptional communication, coordination and multi-tasking skills and a strong familiarity with business and technology initiatives.

Salary Commensurate with Experience and skills.

Applicants must possess the following skills:

• Some experience as an Administrative Assistant or Assistant bookkeeper in a related field (AV, Construction, IT, or other services related field)
• Previous experience coordinating with accountants, HR, purchasing depts, corporate travel PREFERRED
• Excellent client-facing and internal communication skills
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail and multitasking skills
• Strong working knowledge of Microsoft Office, Quickbooks, Excel, Fishbowl, Sharepoint,
• BS/BA in a related field PREFERRED
• Willing to work at least 40 hours/week in Office
• Ability to work on multiple projects simultaneously
• See the big picture!
• Microsoft Excel – Expertise

Responsibilities:

• AP & AR data entry in Quickbooks – Filemaker –
• Communicate with departments and directors
• Receptionist duties Phone / Mail messages
• Report to supervisor & management as needed
• Support accounts payable & accounts receivable departments
• Oversee facilities, office supplies,

Benefits and Perks Include:

• Salary 50K to 60K commensurate with experience PLUS Benefits
• 401K
• Health Plan
• Dental Plan
• Vision Plan
• Paid Holidays
• Paid Personal / Vacations Days
• Paid Sick & Safe Days
• Pre-Tax Transit Check Metro Card plan
• Challenging work in a team atmosphere that encourages success and pride in workmanship
• Growth positions
• Professional, exciting and fun work environment
• Modern offices in a convenient Chelsea location
• State-of-the-art showroom
• Outstanding company reputation
• Pleasurable and respectful work environment

• People enjoy working at our firm. We listen and respect our employees. Good suggestions are implemented into our company’s policy immediately.

If you consider yourself to be among the industry’s best, come join our team of top professionals in a demanding growth industry. Please include your resume with your application.

***SERIOUS INQUIRIES ONLY. IF YOU DO NOT POSSESS 80% OF THE ABOVE REFERENCED SKILLS, YOU WILL NOT BE CONSIDERED. ALL RESPONSES ARE KEPT CONFIDENTIAL.***

Timeline Detail

Full Time Position At least 40 hours/week